Virtual Assistant Service Provides Crucial Emergency Communication Service for Business Owners

Posted on Wednesday, April 24, 2013 by



Virtual Assistant Service Provides Crucial Emergency Communication Service for Business Owners


Miami, Florida, April 24, 2013  

Intelligent Office of Miami, a virtual and professionally staffed office concept that provides concierge-style business and back office services, has rolled out a new virtual assistant service designed to help businesses with their communication needs during emergency situations.
Many businesses have experienced a down phone system, flooded office, building evacuation or even a receptionist that has called in sick at the last minute. These interruptions can halt normal business operations and cost money. Intelligent Office's Intelligent Assistant service can come to the rescue in dire situations like these.  
Intelligent Office of Miami’s highly trained Intelligent Assistants can ease the woes of a business emergency by temporarily handling phone calls, emails and other vital administrative tasks while businesses deal with getting their operations back on track.  Intelligent Assistants are local and professionally trained virtual receptionists and assistants who can handle a wide array of other administrative services.
Intelligent Assistants can be hired temporarily to mitigate the effects of many emergency situations like disabled or down phone systems, power outages, last minute receptionist absences, unforeseen office closures, hurricane or storm closures, building evacuations, and any other business emergency that calls for extra manpower. 
Recently, one of Intelligent Office of Miami’s clients Gina Polo, who runs a busy law firm, experienced the benefits of using an Intelligent Assistant in an emergency situation.  “Intelligent Office’s Intelligent Assistants came to the rescue when our office phone system stopped working,” said Ms. Polo. “All I had to do was call Intelligent Office and explain the situation. Within a few minutes, our phone lines were transferred to their system, and our new emergency virtual assistants were there to answer all of our calls. They answered our phones for six full business days before we were able to get back up and running. I don't know what we would have done without them.”
Prices and service plans for Intelligent Office’s emergency virtual assistants are uniquely tailored for every situation and budget. For more information about Intelligent Office of virtual assistant service and customizable packages, please contact Richard Rey at (305) 777-1300.


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About:  Intelligent Office Miami is a virtual and professionally staffed office suite concept that provides, virtual assistants, concierge-style business and back office services, located in the heart of Downtown Miami on the 37th floor of One Biscayne Tower.  The location features private office space, two conference suites, a kitchen, and private, locked mailboxes, all of which are available 24/7.  You can rent office space by the hour, day, week or month. For more information, please visit http://www.intelligentoffice.com/locations/florida/miami/miami-downtown.aspx

SOBE SPRING NETWORKING EVENT

Posted on Tuesday, April 23, 2013 by

In 2013, the “Company Man” Will Become the Solopreneur

Posted on Thursday, April 11, 2013 by


Our series of Work IQ surveys has continued to show that the work style and desires of modern workers is undergoing a drastic change, shedding light on a new, more independent generation of workers. Instead of climbing the corporate ladder, their priorities are shifting to place more importance on things like flexibility and mobility, wanting to take their work with them, rather than being confined to a desk.

It would seem that former corporate employees are also starting to re-evaluate their life direction and career paths, choosing instead to add to the ranks of small businesses. Since small businesses in America have generated 60 to 80 percent of net new jobs annually over the last decade, this may be exactly the boost the economy needs.

In 2013, we think that this trend will only continue to grow. The landscape of working professionals will continue to favor entrepreneurialism, independent working, and mobile working. And in doing so, more and more will wave goodbye to the corporate lifestyle and it’s demanding schedules and structured environments. 2013 is likely to see a continued growth in the number of what we’ve termed “solopreneurs”.

As the economy continues to show signs of improvement, the opportunities for solopreneurs will only continue to rise, and the tools available to them are becoming more readily available. Here are a few of the things that we think will be the solopreneurs best friend in 2013:

The Cloud: Being able to do business in the cloud has translated into increased productivity and efficiency for businesses across the board, and the associated costs are often minimal or even free. Taking advantage of tools like Google Drive, Dropbox, Skype and Quickbooks Online will give businesses owners and independent workers an opportunity to get the most value out of limited resources.

Alternative Workplaces: 2013 will be the year of the shared or alternative work spaces, like coworking spaces and virtual offices. As rent costs in desirable locations have continued to skyrocket, more and more professionals are turning to these shared spaces. In fact, our latest survey showed that 70% of workers today are working from alternative locations on a regular basis. Our recent surveys have also found that professionals who simply want to take their work on-the-go are also taking advantage of these resources in order to be able to stay productive without being confined to their offices.

Working from Home: In that same vein, more and more people are going to take advantage of the opportunity to work straight out of their home. New information from the US Census Bureau is showing that the number of people working from home at least 1 day a week has been on the rise for over a decade. And with the ability to conduct business in the cloud, productivity from home has never been so easy.

The opportunities for those wanting to start businesses, work independently, and work with more mobility are only going to continue growing in 2013. By taking advantage of the tools and opportunities available to them, this is likely to be the year of the solopreneur.

How do you know if a Virtual Assistant is right for you?

Posted on Wednesday, April 10, 2013 by


So, how do you know whether hiring a virtual assistant is the right move for you? That's easy. I'm going to provide a list of questions for you to consider to help you determine if you're ready.  If you're new to the term "virtual assistant," it simply describes a professional who works from a remote location and typically from their home. Our virtual assistants, called Intelligent Assistants, are professionally trained, local and capable of a variety of administrative tasks. They'll save you money on employee benefits and taxes, office space and equipment and unnecessary working hours when business is slow.

Are you regularly working overtime?
If you find yourself extending your working hours to catch up on business tasks because there's just too much to do in the day, you can take the pressure off your schedule to allow more time for your family and other priorities by hiring a virtual assistant.

Do you feel overwhelmed by work or have difficulty focusing?
When tasks pile up, it will become more difficult for you to focus on everything that needs to be accomplished. A virtual assistant can ease the grind by taking on your low priority tasks that impede your productivity.

Have you missed client/project deadlines?
If you're not on top of your to-do list at all times, it's easy to fall behind. If you are having difficulty meeting important deadlines, your business will start to stagnate. If you want your business to grow, you have to constantly move forward.

Take some time to carefully evaluate exactly what your goals should be for your business and how you might delegate some responsibilities to one of our qualified virtual assistants. If you answered yes to any of the questions above, I'd recommend you inquire about Intelligent Office's Intelligent Assistants. They will relieve some of the pressure, before you burn out or your business suffers.

Contact me today if you're interested in learning more about this valuable and reliable business service that starts at only $2 per day!

Sincerely,

Richard Rey
Manager
Intelligent Office of Miami
RRey@IntelligentOffice.com
ph: 305.777.1300

Use of Virtual Assistants on the Rise

Posted on Monday, April 8, 2013 by


Use of Virtual Assistants on the Rise as

More Americans Work From Home

 

Miami, Florida, April 8, 2013 – A recent report released by the U.S. Census Bureau shows that more than 13 million American employees are working from home at least one day per week.  

Working from home and the use of virtual assistants is a growing trend that can lower a company’s operational costs and boost productivity.  The Census Bureau report shows that about 13.4 million people, or 9.4% of the U.S. workforce, worked from home at least one day per week in 2010, compared with 9.2 million people, or 7% of the U.S. workforce in 1997.  The industries that demonstrated the greatest amount of growth in work from home employees included healthcare, construction, technology, sales and financial. 

Intelligent Office of Miami, a virtual and professionally staffed office concept that provides concierge-style business and back office services, is experiencing this work from home trend first hand.  Their expanding client roster reflects the industries that showed the most growth in work from home employees.  This clientele is also utilizing their Intelligent Assistant service, a highly professional interpretation of the usual offshore virtual assistants you find on the Internet. 

Intelligent Office’s Intelligent Assistant service allows employees, small business owners and entrepreneurs to maintain traditional office support without the cost of a full time assistant.  A part time administrative staff person or receptionist can cost tens of thousands of dollars annually to maintain. With Intelligent Assistants, businesses pay a fraction of the cost and get all of the same benefits of a full time assistant without worrying about benefits, sick days and turnover. 

“Our Intelligent Assistant service caters to any home-based employee, small business or mobile entrepreneur looking to avoid the costs of a fulltime assistant,” said Allan Sirotkin, Managing Director of Intelligent Office of Miami. “Our virtual assistants can be utilized anywhere in the U.S. or internationally, so all you need is a phone and Internet connection to stay connected to your designated virtual assistant.  Additionally, our virtual assistants are based in the U.S., extremely reliable, highly skilled in various industries and capable of handling complex tasks.  The best part is that our customers only pay for what they need because the Intelligent Assistant packages are fully customizable to meet any budget.” 

For more information about Intelligent Office of virtual assistant service and customizable packages, please contact Richard Rey at (305) 777-1300.
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About:  Intelligent Office Miami is a virtual and professionally staffed office suite concept that provides concierge-style business and back office services, located in the heart of Downtown Miami on the 37th floor of One Biscayne Tower.  The location features private office space, two conference suites, a kitchen, and private, locked mailboxes, all of which are available 24/7.  You can rent office space by the hour, day, week or month. For more information, please visit http://www.intelligentoffice.com/locations/florida/miami/miami-downtown.aspx

Intelligent Office of Miami’ Combines Virtual Assistants And Hosted VoIP Phones for Innovative Service

Posted on Friday, March 8, 2013 by


Miami, Florida, March 8, 2013 – Intelligent Office of Miami, a virtual and professionally staffed office concept that provides concierge-style business and back office services, has launched its Teleworker service, a unique hosted Voice Over IP (VoIP) phone service for South Florida businesses.  

This innovative service allows businesses to reap the cost savings and benefits of a hosted phone service and take advantage of Intelligent Office’s Intelligent Assistants. Intelligent Assistants are local and professionally trained virtual receptionists and assistants who can handle a wide array of administrative services. 

Intelligent Office of Miami recognizes that telephone systems and the personnel who answer the phones, are the communication lifeline between a company and its customers.  But as technology advances, upgrading phone systems on a consistent basis and maintaining reliable staff can be costly and time consuming.  In recent years, hosted VoIP phone services and virtual staffing have become more popular as businesses across the nation continue to maximize their budgets and improve operational efficiencies. Another recent trend has shown that insourcing support staff continues to become more popular, as more customers prefer local customer service that is more effective and understanding of their needs.  

Intelligent Office’s Teleworker service considers these trends and has married two of its most innovative services to provide tremendous added value for businesses.  Some of the Teleworker benefits include no long term lease commitments, no credit checks, no up front costs, a 100% refundable deposit, no monthly telephone utility bill and no need for multiple lines. The Teleworker service plan utilizes the Intelligent Gateway Phone. This phone is a VoIP phone that does not require a landline; it only needs an Internet connection, making this a portable service, with a minimal monthly fee.  

A traditional phone system and even a part time administrative staff person or receptionist can cost tens of thousands of dollars annually to maintain. With Teleworker, businesses pay a mere fraction of those costs. Furthermore, you get a state of the art VoIP phone that can be installed wherever you have an internet connection, and you get all the benefits of a full time receptionist without the headaches and cost of paying for an employee. 

“Our Teleworker service is well suited for any small business or mobile entrepreneurs looking to avoid the costs of traditional phone systems and support staff,” said Allan Sirotkin, Managing Director of Intelligent Office of Miami. “The Teleworker service can work anywhere in the U.S. or abroad, so all you need is an Internet connection and your set. You don’t have to worry about costly hardware, contracts, or roaming fees. What’s more, our Intelligent Assistants are included in the package so that you can have professionally trained staff handle your calls while you conduct your business’ priorities.” 

Intelligent Office’s Gateway Phones are installed for your use in your home office, satellite office or other location of your choice.  The phone has a dedicated button so that your Intelligent Assistant can be reached in an instant, incorporating these two Intelligent services. The phone also features caller ID, a speakerphone, date and time display, mute button, speed dialing, conference calling and much more. 

For more information about Intelligent Office of Miami’s Teleworker service and customizable packages, please contact Richard Rey at (305) 777-1300. 

About:  Intelligent Office Miami is a virtual and professionally staffed office suite concept that provides concierge-style business and back office services, located in the heart of Downtown Miami on the 37th floor of One Biscayne Tower.  The location features private office space, two conference suites, a kitchen, and private, locked mailboxes, all of which are available 24/7.  You can rent office space by the hour, day, week or month. For more information, please visit http://www.intelligentoffice.com/locations/florida/miami/miami-downtown.aspx

Top 10 reasons to use a virtual office

Posted on Monday, February 4, 2013 by


First of all, the use of a virtual office is not a universal panacea but there are many good reasons why they really make sense in these recession restricted times. The key advantages are that they can get yourself operational fast and with a virtual foot on the ground in your chosen territory, for example, you need a Miami branch office responding to customers in Spanish by tomorrow night, with a virtual office you can get deliver in time, on time, everytime.

1) Apart from handling phone calls, you need a prestigious city center address for mail and deliveries, your choice of a virtual office can also give you meeting facilities where you can meet clients from time to time in a place that reflects their impression of where you should be and at a fraction of the cost that traditional premises would have cost.

2) You need not get bogged down with leases, mortgages and rental contacts. It is a simple business proposition “land and expand”, there is little financial commitment, you use the services and facilities for as long as it works for you. If your business warrants moving to something more permanent, you sign off and leave. It’s that simple.

3) You will be operational instantly, you concentrate on the business and the virtual office service company concentrates on kick starting your business fast.

4) It is certainly more cost effective because you cut overheads and in some cases, you get your own virtual secretary to handle all the calls and you can handle all the sales remotely.

5) A professional virtual office company has recruited a multi-tasking staff fully equipped to manage multi-tenant clients, they can handle calls, take messages and do everything a professional secretary or secretaries would be expected to do. If the secretary is sick, this is not your problem but theirs; you only pay for the service, not the medical bills.

6) If you need access to dedicated meeting room or presentation theatres, you only pay as you use by sharing the costs with other clients. Pay as you use makes sense at all times as “get the best for less” is the motto.

7) Be eco friendly and this means travel to the office facilities when you really need to, burn the lights as needed, this is a personal decision but if you can work from home without clogging up the highways to go to the office just to function, it’s got to be good news, “use, don’t abuse” is the mantra.

8) A virtual office is a fantastic way to dip your foot in the waters of the market before taking the plunge; you can gauge customer reaction and market opportunities before seriously splashing the cash with a full market investment plan. A few years ago, this was not an option in most countries.

9) A virtual office can be accessed easily by you and your employees wherever there is internet connection. You can be on the move yet working full time in the virtual office.

10) When you put together a staff working in a virtual office, you will get higher productivity because your employees are able to prioritize their working hours and produce quality at their best available times. In fact, if you set up the parameters of your virtual office well, your business can attend to worldwide customers all day with staff working remotely in different time zones, yet fitting their regular working hours respectively in their own country.