Miami, Florida, March 8, 2013 – Intelligent
Office of Miami, a virtual and professionally staffed office concept that
provides concierge-style business and back office services, has launched its
Teleworker service, a unique hosted Voice Over IP (VoIP) phone service for
South Florida businesses.
Showing posts with label Virtual Offices Miami. Show all posts
Intelligent Office of Miami’ Combines Virtual Assistants And Hosted VoIP Phones for Innovative Service
Top 10 reasons to use a virtual office
First of all, the use of a virtual office is not a universal panacea but
there are many good reasons why they really make sense in these recession
restricted times. The key advantages are that they can get yourself operational
fast and with a virtual foot on the ground in your chosen territory, for
example, you need a Miami
branch office responding to customers in Spanish by tomorrow night, with a
virtual office you can get deliver in time, on time, everytime.
1) Apart from handling phone calls, you need a prestigious
city center address for mail and deliveries, your choice of a virtual
office can also give you meeting facilities where you can meet clients from
time to time in a place that reflects their impression of where you should be
and at a fraction of the cost that traditional premises would have cost.
2) You need not get bogged down with leases, mortgages and
rental contacts. It is a simple business proposition “land and expand”, there
is little financial commitment, you use the services and facilities for as long
as it works for you. If your business warrants moving to something more
permanent, you sign off and leave. It’s that simple.
3) You will be operational instantly, you concentrate on
the business and the virtual office service company concentrates on kick
starting your business fast.
4) It is certainly more cost effective because you cut
overheads and in some cases, you get your own virtual
secretary to handle all the calls and you can handle all the sales
remotely.
5) A professional virtual office company has recruited a
multi-tasking staff fully equipped to manage multi-tenant clients, they can
handle calls, take messages and do everything a professional secretary or
secretaries would be expected to do. If the secretary is sick, this is not your
problem but theirs; you only pay for the service, not the medical bills.
6) If you need access to dedicated meeting room or
presentation theatres, you only pay as you use by sharing the costs with other
clients. Pay as you use makes sense at all times as “get the best for less” is
the motto.
7) Be eco friendly and this means travel to the office
facilities when you really need to, burn the lights as needed, this is a
personal decision but if you can work from home without clogging up the
highways to go to the office just to function, it’s got to be good news, “use,
don’t abuse” is the mantra.
8) A virtual office is a fantastic way to dip your foot in
the waters of the market before taking the plunge; you can gauge customer
reaction and market opportunities before seriously splashing the cash with a
full market investment plan. A few years ago, this was not an option in most
countries.
9) A virtual office can be accessed easily by you and your
employees wherever there is internet connection. You can be on the move yet
working full time in the virtual office.
10) When you put together a staff working in a virtual
office, you will get higher productivity because your employees are able to
prioritize their working hours and produce quality at their best available
times. In fact, if you set up the parameters of your virtual office well, your
business can attend to worldwide customers all day with staff working remotely
in different time zones, yet fitting their regular working hours respectively
in their own country.
Virtual Office Services Ease Operational Expenses for Small Business Owners
Intelligent Office of Miami, a virtual and professionally staffed office suite concept that provides concierge-style business services, has introduced new customizable virtual office packages for small businesses owners and entrepreneurs.
Intelligent Office of Miami, a virtual and professionally staffed office suite concept that provides concierge-style business services, has introduced new customizable virtual office packages for small businesses owners and entrepreneurs.
Maintaining lower operational expenses without sacrificing earning potential is a delicate balance. Most businesses and entrepreneurs face difficult budgetary decisions for a variety of line items including: office leasing, property insurance, furniture, telephone and utility expenses, staffing and much more. A balanced budget needs constant attention because of fluctuating costs and needs. Keeping up with these operational costs can be distracting and pull the focus away from the bottom line: selling your goods and services. Intelligent Office of Miami’s services help small business owners cut costs without reducing productivity.
Marty Davis of Legal Solutions Group, utilizes Intelligent Office of Miami’s Business Identity and Intelligent Assistant packages. His customized package provides his company with a prestigious Downtown Miami address, mail service, package handling, conference room access and a virtual assistant who handles phone calls, company FAQ’s, appointment scheduling and much more. Had Mr. Davis gone the traditional route of securing an office lease and hiring an administrative assistant, Legal Solutions Group’s annual expenses could have been well over $85,000.
“My company’s main office is in Ft. Lauderdale and I needed a location in Miami. With Intelligent Office, I’ve been able to get a Miami office, streamline my operational expenses, maintain a professional image, and administrative staff for a fraction of the cost of a traditional brick and mortar office,” said Mr. Davis. “I’ve been able to avoid the costs of property insurance, furniture costs, utilities, administrative employee salary, and benefits. My customized package allows me to pay for only the services I need.”
Intelligent Office of Miami’s virtual office and virtual assistant services help businesses succeed with limited overhead. For more information about Intelligent Office of Miami’s customizable packages, please contact Richard Rey at (305) 777-1300.
Let Our Virtual Assistants Support You and Your Business
As a small business owner, it can be difficult to juggle day-to-day administrative tasks while still maintaining a growing business. Intelligent Office has the solution for you with our Intelligent Assistant. A virtual assistant from Intelligent Office can take on those vital administrative tasks you don’t have the time for, so you can spend your efforts on growing your business.
Our virtual assistants are highly trained and provide a number of administrative services depending on your business needs. Whether you need a full-time assistant or just someone to answer the phones part-time, our virtual office assistants provide the same connectivity and reliability of a traditional office assistant, but without the sick days, salary requirements and physical space that a typical receptionist would take up. Our Intelligent Assistant solutions are also available a la carte, so you only pay for the services you need, when you need them.
Many small businesses have specific tasks that need to be carried out during the day. Having a virtual receptionist in your virtual office is particularly useful for these part-time administrative tasks such as answering calls, making reservations, and setting appointments. Our Intelligent Assistants offer the professionalism and accessibility associated with a traditional receptionist, and when combined with a virtual office space or shared office space , add an extra level of connectivity to help you and your company work smarter than before.
Professional Virtual Receptionist Telephone Answering Service
Virtual assistants on our Intelligent Assistant staff answer phone calls in the name of your company with any greeting you’d like. Our professional phone answering services team then screens and routes your business telephone calls per the exact instructions you provide. These calls can be routed to every employee in your company, regardless of your business’ size.Whether you are out of town, working from home or simply out on an errand, your clients will only need one contact number to reach you. Having a virtual receptionist allows you to protect your personal phone numbers while making it easier than ever to conduct your business.
All virtual assistant plans come with dedicated business telephone numbers and unlimited rollover phone lines.
Virtual Assistant Plans
When it comes to hiring a virtual assistant, all the hard work has been done for you. We have screened, hired and trained the best Intelligent Assistant candidates across the United States and Canada ensuring you receive the finest virtual assistant, ready to put their receptionist skills to work for you!Below is a typical list of features and services you will receive from Intelligent Assistant virtual office assistants. Contact Intelligent Office for specific pricing and available options in your area.
- Simple Forward
- Screened Forward
- Per Call Plan
- Intelligent Assistant
- All available with Business Identity Live
- 24/7 Office Access
- Member In One - Member In All
- Expanded Hours Receptionist Service
- Branch Membership
- Pager Voicemail Notification
- Voicemail-to-Email*
- Webfax*
- Volume Call Packages
- Directory Listings
- Toll-Free Number
- And More...
- Taking Reservations
- Gathering Survey Results
- Appointment Setting
- Scheduling
- Seminar Registration
- New Client Intake
- And More...
Professional Phone Answering and a Virtual Office Assistant
In addition to phone answering and virtual receptionist services, our Intelligent Assistant Solutions provide a variety of services for busy executives. Here are a few of the common tasks your virtual office assistant can handle with ease:- Receptionists to schedule appointments and coordinate meeting details
- Virtual office assistant to handle registrations for seminars and events
- Phone answering services capable of capturing new prospect information and providing personalized, relevant responses at the point of initial contact
- A virtual receptionist to handle data entry
- Telephone receptionists to take credit card payments by phone
- Live phone answering to route messages and voice mail to your cell phone, inbox or PDA
- Live receptionists to sort, organize, and consolidate your e-mail messages
- Virtual receptionists to answer customer inquiries
- Managing client account history
- Customer order processing
- Lead dissemination
- Online order processing
- Mail forwarding
- Fulfillment of marketing
- Materials
- Notary services
- Payroll distribution
Virtual Offices Miami


