Intelligent Office of Miami’ Combines Virtual Assistants And Hosted VoIP Phones for Innovative Service


Miami, Florida, March 8, 2013Intelligent Office of Miami, a virtual and professionally staffed office concept that provides concierge-style business and back office services, has launched its Teleworker service, a unique hosted Voice Over IP (VoIP) phone service for South Florida businesses.  

This innovative service allows businesses to reap the cost savings and benefits of a hosted phone service and take advantage of Intelligent Office’s Intelligent Assistants. Intelligent Assistants are local and professionally trained virtual receptionists and assistants who can handle a wide array of administrative services. 

Intelligent Office of Miami recognizes that telephone systems and the personnel who answer the phones, are the communication lifeline between a company and its customers.  But as technology advances, upgrading phone systems on a consistent basis and maintaining reliable staff can be costly and time consuming.  In recent years, hosted VoIP phone services and virtual staffing have become more popular as businesses across the nation continue to maximize their budgets and improve operational efficiencies. Another recent trend has shown that insourcing support staff continues to become more popular, as more customers prefer local customer service that is more effective and understanding of their needs.  

Intelligent Office’s Teleworker service considers these trends and has married two of its most innovative services to provide tremendous added value for businesses.  Some of the Teleworker benefits include no long term lease commitments, no credit checks, no up front costs, a 100% refundable deposit, no monthly telephone utility bill and no need for multiple lines. The Teleworker service plan utilizes the Intelligent Gateway Phone. This phone is a VoIP phone that does not require a landline; it only needs an Internet connection, making this a portable service, with a minimal monthly fee.  

A traditional phone system and even a part time administrative staff person or receptionist can cost tens of thousands of dollars annually to maintain. With Teleworker, businesses pay a mere fraction of those costs. Furthermore, you get a state of the art VoIP phone that can be installed wherever you have an internet connection, and you get all the benefits of a full time receptionist without the headaches and cost of paying for an employee. 

“Our Teleworker service is well suited for any small business or mobile entrepreneurs looking to avoid the costs of traditional phone systems and support staff,” said Allan Sirotkin, Managing Director of Intelligent Office of Miami. “The Teleworker service can work anywhere in the U.S. or abroad, so all you need is an Internet connection and your set. You don’t have to worry about costly hardware, contracts, or roaming fees. What’s more, our Intelligent Assistants are included in the package so that you can have professionally trained staff handle your calls while you conduct your business’ priorities.” 

Intelligent Office’s Gateway Phones are installed for your use in your home office, satellite office or other location of your choice.  The phone has a dedicated button so that your Intelligent Assistant can be reached in an instant, incorporating these two Intelligent services. The phone also features caller ID, a speakerphone, date and time display, mute button, speed dialing, conference calling and much more. 

For more information about Intelligent Office of Miami’s Teleworker service and customizable packages, please contact Richard Rey at (305) 777-1300. 

About:  Intelligent Office Miami is a virtual and professionally staffed office suite concept that provides concierge-style business and back office services, located in the heart of Downtown Miami on the 37th floor of One Biscayne Tower.  The location features private office space, two conference suites, a kitchen, and private, locked mailboxes, all of which are available 24/7.  You can rent office space by the hour, day, week or month. For more information, please visit http://www.intelligentoffice.com/locations/florida/miami/miami-downtown.aspx

Top 10 reasons to use a virtual office


First of all, the use of a virtual office is not a universal panacea but there are many good reasons why they really make sense in these recession restricted times. The key advantages are that they can get yourself operational fast and with a virtual foot on the ground in your chosen territory, for example, you need a Miami branch office responding to customers in Spanish by tomorrow night, with a virtual office you can get deliver in time, on time, everytime.

1) Apart from handling phone calls, you need a prestigious city center address for mail and deliveries, your choice of a virtual office can also give you meeting facilities where you can meet clients from time to time in a place that reflects their impression of where you should be and at a fraction of the cost that traditional premises would have cost.

2) You need not get bogged down with leases, mortgages and rental contacts. It is a simple business proposition “land and expand”, there is little financial commitment, you use the services and facilities for as long as it works for you. If your business warrants moving to something more permanent, you sign off and leave. It’s that simple.

3) You will be operational instantly, you concentrate on the business and the virtual office service company concentrates on kick starting your business fast.

4) It is certainly more cost effective because you cut overheads and in some cases, you get your own virtual secretary to handle all the calls and you can handle all the sales remotely.

5) A professional virtual office company has recruited a multi-tasking staff fully equipped to manage multi-tenant clients, they can handle calls, take messages and do everything a professional secretary or secretaries would be expected to do. If the secretary is sick, this is not your problem but theirs; you only pay for the service, not the medical bills.

6) If you need access to dedicated meeting room or presentation theatres, you only pay as you use by sharing the costs with other clients. Pay as you use makes sense at all times as “get the best for less” is the motto.

7) Be eco friendly and this means travel to the office facilities when you really need to, burn the lights as needed, this is a personal decision but if you can work from home without clogging up the highways to go to the office just to function, it’s got to be good news, “use, don’t abuse” is the mantra.

8) A virtual office is a fantastic way to dip your foot in the waters of the market before taking the plunge; you can gauge customer reaction and market opportunities before seriously splashing the cash with a full market investment plan. A few years ago, this was not an option in most countries.

9) A virtual office can be accessed easily by you and your employees wherever there is internet connection. You can be on the move yet working full time in the virtual office.

10) When you put together a staff working in a virtual office, you will get higher productivity because your employees are able to prioritize their working hours and produce quality at their best available times. In fact, if you set up the parameters of your virtual office well, your business can attend to worldwide customers all day with staff working remotely in different time zones, yet fitting their regular working hours respectively in their own country.

Virtual Office Services Ease Operational Expenses for Small Business Owners

 

Intelligent Office of Miami, a virtual and professionally staffed office suite concept that provides concierge-style business services, has introduced new customizable virtual office packages for small businesses owners and entrepreneurs.


Intelligent Office of Miami, a virtual and professionally staffed office suite concept that provides concierge-style business services, has introduced new customizable virtual office packages for small businesses owners and entrepreneurs.
Maintaining lower operational expenses without sacrificing earning potential is a delicate balance. Most businesses and entrepreneurs face difficult budgetary decisions for a variety of line items including: office leasing, property insurance, furniture, telephone and utility expenses, staffing and much more. A balanced budget needs constant attention because of fluctuating costs and needs. Keeping up with these operational costs can be distracting and pull the focus away from the bottom line: selling your goods and services. Intelligent Office of Miami’s services help small business owners cut costs without reducing productivity.
Marty Davis of Legal Solutions Group, utilizes Intelligent Office of Miami’s Business Identity and Intelligent Assistant packages. His customized package provides his company with a prestigious Downtown Miami address, mail service, package handling, conference room access and a virtual assistant who handles phone calls, company FAQ’s, appointment scheduling and much more. Had Mr. Davis gone the traditional route of securing an office lease and hiring an administrative assistant, Legal Solutions Group’s annual expenses could have been well over $85,000.
“My company’s main office is in Ft. Lauderdale and I needed a location in Miami. With Intelligent Office, I’ve been able to get a Miami office, streamline my operational expenses, maintain a professional image, and administrative staff for a fraction of the cost of a traditional brick and mortar office,” said Mr. Davis. “I’ve been able to avoid the costs of property insurance, furniture costs, utilities, administrative employee salary, and benefits. My customized package allows me to pay for only the services I need.”
Intelligent Office of Miami’s virtual office and virtual assistant services help businesses succeed with limited overhead. For more information about Intelligent Office of Miami’s customizable packages, please contact Richard Rey at (305) 777-1300.

Let Our Virtual Assistants Support You and Your Business

 

As a small business owner, it can be difficult to juggle day-to-day administrative tasks while still maintaining a growing business. Intelligent Office has the solution for you with our Intelligent Assistant. A virtual assistant from Intelligent Office can take on those vital administrative tasks you don’t have the time for, so you can spend your efforts on growing your business.
Our virtual assistants are highly trained and provide a number of administrative services depending on your business needs. Whether you need a full-time assistant or just someone to answer the phones part-time, our virtual office assistants provide the same connectivity and reliability of a traditional office assistant, but without the sick days, salary requirements and physical space that a typical receptionist would take up. Our Intelligent Assistant solutions are also available a la carte, so you only pay for the services you need, when you need them.
Many small businesses have specific tasks that need to be carried out during the day. Having a virtual receptionist in your virtual office is particularly useful for these part-time administrative tasks such as answering calls, making reservations, and setting appointments. Our Intelligent Assistants offer the professionalism and accessibility associated with a traditional receptionist, and when combined with a virtual office space or shared office space , add an extra level of connectivity to help you and your company work smarter than before.

Professional Virtual Receptionist Telephone Answering Service

Virtual assistants on our Intelligent Assistant staff answer phone calls in the name of your company with any greeting you’d like. Our professional phone answering services team then screens and routes your business telephone calls per the exact instructions you provide. These calls can be routed to every employee in your company, regardless of your business’ size.
Whether you are out of town, working from home or simply out on an errand, your clients will only need one contact number to reach you. Having a virtual receptionist allows you to protect your personal phone numbers while making it easier than ever to conduct your business.
All virtual assistant plans come with dedicated business telephone numbers and unlimited rollover phone lines.

Virtual Assistant Plans

When it comes to hiring a virtual assistant, all the hard work has been done for you. We have screened, hired and trained the best Intelligent Assistant candidates across the United States and Canada ensuring you receive the finest virtual assistant, ready to put their receptionist skills to work for you!
Below is a typical list of features and services you will receive from Intelligent Assistant virtual office assistants. Contact Intelligent Office for specific pricing and available options in your area.
  • Simple Forward
  • Screened Forward
  • Per Call Plan
  • Intelligent Assistant
  • All available with Business Identity Live
More Answering Service Features
  • 24/7 Office Access
  • Member In One - Member In All
  • Expanded Hours Receptionist Service
  • Branch Membership
  • Pager Voicemail Notification
  • Voicemail-to-Email*
  • Webfax*
  • Volume Call Packages
  • Directory Listings
  • Toll-Free Number
  • And More...
Customized Receptionist Services
  • Taking Reservations
  • Gathering Survey Results
  • Appointment Setting
  • Scheduling
  • Seminar Registration
  • New Client Intake
  • And More...
* Service availability varies by Intelligent Office location.

Professional Phone Answering and a Virtual Office Assistant

In addition to phone answering and virtual receptionist services, our Intelligent Assistant Solutions provide a variety of services for busy executives. Here are a few of the common tasks your virtual office assistant can handle with ease:
  • Receptionists to schedule appointments and coordinate meeting details
  • Virtual office assistant to handle registrations for seminars and events
  • Phone answering services capable of capturing new prospect information and providing personalized, relevant responses at the point of initial contact
  • A virtual receptionist to handle data entry
  • Telephone receptionists to take credit card payments by phone
  • Live phone answering to route messages and voice mail to your cell phone, inbox or PDA
  • Live receptionists to sort, organize, and consolidate your e-mail messages
  • Virtual receptionists to answer customer inquiries
  • Managing client account history
  • Customer order processing
  • Lead dissemination
  • Online order processing
  • Mail forwarding
  • Fulfillment of marketing
  • Materials
  • Notary services
  • Payroll distribution
If you don't see the virtual office solution you need, contact Intelligent Office today to speak with a local representative. We'll work hard to customize an Intelligent Solution perfect for your business' needs.

Virtual Offices Miami


 One of the benefits about being an independent entrepreneur is that you don’t necessarily require an office space. Most entrepreneurs nowadays simply make their home as their office while they do, or assign someone to do the work. Is your business growing and you need virtual assistants? Sure, you may not need full time office when you’re an independent entrepreneur but should you need some help in taking calls, accepting and answering emails, or even doing some of the workload, then maybe you should check out some virtual offices in Miami, such as Intelligent Office Miami.

Located at South Biscayne Boulevard in Miami, Florida, Intelligent Office Miami is an executive suite rental agency that offers virtual office space, virtual assistant, and other virtual office services. Their wide array of services includes remote reception, intelligent assistants, hourly offices, full-time offices, scheduling and calendaring services. The Intelligent Office Miami branch also provides professional address, mail services, reception courtesies, and professional conference rooms, all customizable to fit an entrepreneur’s business needs.

One of the most important things that a temporary office space in Miami provides like Intelligent Office Miami is that it helps entrepreneurs avoid overhead of staff, utilities, leases, phone systems, and all the other inconveniences of managing a traditional full time office. If you need more information about Intelligent Office Miami and their Miami virtual office services, simply visit their official website by clicking here or just refer to the contact details provided below.