As a small business owner, it can be difficult to juggle day-to-day administrative tasks while still maintaining a growing business. Intelligent Office has the solution for you with our Intelligent Assistant. A virtual assistant from Intelligent Office can take on those vital administrative tasks you don’t have the time for, so you can spend your efforts on growing your business.
Our virtual assistants are highly trained and provide a number of administrative services depending on your business needs. Whether you need a full-time assistant or just someone to answer the phones part-time, our virtual office assistants provide the same connectivity and reliability of a traditional office assistant, but without the sick days, salary requirements and physical space that a typical receptionist would take up. Our Intelligent Assistant solutions are also available a la carte, so you only pay for the services you need, when you need them.
Many small businesses have specific tasks that need to be carried out during the day. Having a virtual receptionist in your virtual office is particularly useful for these part-time administrative tasks such as answering calls, making reservations, and setting appointments. Our Intelligent Assistants offer the professionalism and accessibility associated with a traditional receptionist, and when combined with a virtual office space or shared office space , add an extra level of connectivity to help you and your company work smarter than before.

Professional Virtual Receptionist Telephone Answering Service

Virtual assistants on our Intelligent Assistant staff answer phone calls in the name of your company with any greeting you’d like. Our professional phone answering services team then screens and routes your business telephone calls per the exact instructions you provide. These calls can be routed to every employee in your company, regardless of your business’ size.
Whether you are out of town, working from home or simply out on an errand, your clients will only need one contact number to reach you. Having a virtual receptionist allows you to protect your personal phone numbers while making it easier than ever to conduct your business.
All virtual assistant plans come with dedicated business telephone numbers and unlimited rollover phone lines.

Virtual Assistant Plans

When it comes to hiring a virtual assistant, all the hard work has been done for you. We have screened, hired and trained the best Intelligent Assistant candidates across the United States and Canada ensuring you receive the finest virtual assistant, ready to put their receptionist skills to work for you!
Below is a typical list of features and services you will receive from Intelligent Assistant virtual office assistants. Contact Intelligent Office for specific pricing and available options in your area.

• Simple Forward
• Screened Forward
• Per Call Plan
• Intelligent Assistant
• All available with Business Identity Live

More Answering Service Features

• 24/7 Office Access
• Member In One - Member In All
• Expanded Hours Receptionist Service
• Branch Membership
• Pager Voicemail Notification
• Voicemail-to-Email*
• Webfax*
• Volume Call Packages
• Directory Listings
• Toll-Free Number
• And More...

Customized Receptionist Services

• Taking Reservations
• Gathering Survey Results
• Appointment Setting
• Scheduling
• Seminar Registration
• New Client Intake
• And More...

* Service availability varies by Intelligent Office location.

Professional Phone Answering and a Virtual Office Assistant

In addition to phone answering and virtual receptionist services, our Intelligent Assistant Solutions provide a variety of services for busy executives. Here are a few of the common tasks your virtual office assistant can handle with ease:

• Receptionists to schedule appointments and coordinate meeting details
• Virtual office assistant to handle registrations for seminars and events
• Phone answering services capable of capturing new prospect information and providing personalized, relevant responses at the point of initial contact
• A virtual receptionist to handle data entry
• Telephone receptionists to take credit card payments by phone
• Live phone answering to route messages and voice mail to your cell phone, inbox or PDA
• Live receptionists to sort, organize, and consolidate your e-mail messages
• Virtual receptionists to answer customer inquiries
• Managing client account history
• Customer order processing
• Lead dissemination
• Online order processing
• Mail forwarding
• Fulfillment of marketing
• Materials
• Notary services
• Payroll distribution

If you don't see the virtual office solution you need, contact Intelligent Office today to speak with a local representative. We'll work hard to customize an Intelligent Solution perfect for your business' needs.